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Administrative Assistant(Knoxville,TN) |
| Eligibility : |
a high degree of expertise |
| Location : |
Knoxville,TN |
| Designation : |
Administrative Assistant(Knoxville,TN) |
| Details :: |
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Oak Ridge National Laboratory |
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Summary:
THIS POSITION IS AN INTERNAL POSTING FOR UT-BATTELLE EMPLOYEES ONLY.
The Energy and Transportation Science Division at Oak Ridge National Laboratory is seeking to hire a full-time administrative assistant.
Responsibilities & Qualifications:
The successful candidate will be a person who has a high degree of expertise and progressive experience in prior responsible positions. Ability to manage information flow and maintain good staff/customer relationships is very important. Under limited supervision and with the highest degree of confidentiality, candidate will be responsible for effective office management within realm of responsibility in the Division Office. Assumes responsibility for managing office functions according to policy or precedent. Maintains office atmosphere in a professional and congenial manner and receives and assists visitors.
Position is responsible for all normal secretarial components of the job. Answers telephone, relays messages, answers inquiries and offers assistance and/or disseminates information as deemed appropriate to others, schedules conference rooms for meetings, and other assigned tasks. Initiates calls to obtain, verify, and exchange information. Reviews mail and emails and scans for commitments/action items or distributes to others as appropriate. Maintains active filing system. May compose suggested responses for correspondence. Coordinates and processes travel by arranging airfare, transportation, and lodging for the Division Director, or others as deemed necessary. Processes travel settlements and all expenses as necessary. Manages electronic calendar for Director using Outlook Calendar. Participates in monthly staff meetings, and in coordinating special meetings or events, as needed.
On own initiative, using tact and discretion, makes administrative decisions and judgments within realm of responsibility and authority. Takes action as authorized during supervisor's absence to ensure requests for action/information are relayed to appropriate sources. Develops and maintains systems and databases to track actions, signature items, deliverables, and commitments. Handles business sensitive and/or confidential information and files.
Advises and instructs administrative support staff throughout the Division on office procedures and preparation and conformance to appropriate standards of correspondence as needed. Proofreads outgoing material (format, grammar, punctuation, spelling, etc.) to ensure that correspondence is correct, conforms to UT-Battelle standards, and has authorized signatures.
Establishes and maintains effective working relations with internal and external contacts (such as Group Secretaries, embedded division staff, DOE and other sponsors, contractors, universities, etc.). Schedules facilities such as conference rooms and related technical support services and assists in communications with attendees.
Must have excellent organizational skills and thorough working knowledge of administrative policies and procedures. Requires proficiency on PC and in all ORNL web-based office systems and software packages (Outlook, Word, Excel, PowerPoint, SAP, PAS, AVID, SBMS, TravX, PALS, etc.). Must possess excellent interpersonal, oral, and written communication skills, and the ability to maintain professionalism in a demanding environment.
No clearance is required.
Remarks:
The ideal candidate for this position will function well in a fast-paced office environment, and demonstrate the utmost tact and discretion in performing all tasks.
This position will remain open for a minimum of five days after which it will close when a qualified candidate is identified and/or hired.
Please submit your resume and references in one file. We only accept Microsoft Word documents. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
If you have trouble applying for a position, please email us.
UT-Battelle is recognized by our employees and the community as an inclusive environment where diversity is valued and individuals and teams are inspired to contribute fully to the organization's success. ORNL is an equal opportunity employer.
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THIS POSITION IS AN INTERNAL POSTING FOR UT-BATTELLE EMPLOYEES ONLY.The Energy and Transportation Science Division at Oak Ridge National Laboratory is seeking to hire a full-time administrative assi
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| Salary : |
Best in industry |
| Company URL : |
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| Last Date : |
2008-07-01 |
| Address: |
Oak Ridge National Laboratory |
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